-MalmoEsf
Last edited by SophieSermage
Sun, 20 Apr 2008 15:48 CEST [diff]

Agenda for Malmö Meeting

Where? Kvarnby Folhögskola, industrigatan 4, Malmö
People planning to attend*

Please add your name to the list if you are planning to attend the meeting in Malmö on May 3-4,

Will attend concerning following issues:
Saturday 11am-08pm

11’00-13’00: Update on ESF Malmö

11-11.30 Political landscape: most involved political groups, the foreseeable tensions
11.30-12 Decision making process and what main decisions have already been taken, any key date and key challenge of past and future EPAs, etc.
12-12.30 How the situation stands as regards the cash flow, budget, logistics in the ESF in general.
12.30-13 Format of the Programme, the venue. Are the booths hired? Tools, database, website, used for accommodation, registration, etc.
Babels so far in the political process: EPAs, etc.

13’00-14’00: Lunch break
Eating on premises would be best to save time

14’00-16’00: Transport and Accommodation

What are the solutions for transport: transportation quotas for interpreters?
What are the solutions for accommodation? Homestay, flats, etc.
What is the rough budget that needs to be allocated to this?
Please add ideas, I am not too inspired:-)

16’00-17’00: short break
If Sophie can take care of coffee and tea and I would volunteer to bring some cakes.

17’00-20’00: Linguistic needs of the ESF
Rough assessment:
- Translation needs: the website, the programme, etc.
- Interpreting needs: rough assessment of foreseeable needs looking at the time slot, the venues, the format of the programme (seminars, workshops, etc.)
- How to liaise with the programme group?
Rough report on who is registered to Malmö project:
- levels of experience of volunteers
- their linguistic combination
- their place of residence

17.30-20. Mobilisation
17.30- 18 -How to increase Babels presence in Nordic countries, contacts with Universities, NGOs, refugge centres and interpreting centres.
18-19.00
- Mobilisation of volunteers outside the Sweden: criteria of mobilisation
- Mobilisation of volunteers from Sweden: criteria of mobilisation: what for volunteers who do not feel skilled enough to interpret ? Could they be oriented towards translation? room coordinating? Liaison interpreting in workshops?, etc.
19-20 Babel´s present and future - Given the strong Turkish and Easter European presence in the Forum, how to prepare for the Forum´s path towards the East.

I would suggest nice food, drinks and music, Sophie?

Sophie's proposal:
Saturday 11am-08pm

11-11.30 The ESF in Malmö, political landscape (SOphie)
11.30-12 Logistic issues (Sophie or member of logistic workinggroups)
12- 12.30 ALIS (Francisco)
12.30-13.30 Programme group: format, time slot, report on registered programme activities, terms of collaboration (Ola Nilsson)

13.30-14.30: Lunch break
I propose catering for less than 6 euros per persons. (Sophie)

14.30-17.00 Linguistic needs

14.30-15.45 Interpreting needs: predefine the languages and combination with the reports from logistics and programme workinggroups in mind (can someone prepare that part? I can help out but it is better to have experenced babelitos)
15.45- 16.45 Report on who is registered to Malmö project: (WHo wants to take that? should I?)
    • levels of experience of volunteers
    • their linguistic combination
    • their place of residence
16.45- 17 Translation needs: the website, the programme, etc. ( Sophie)

17-17.30: short break
Coffe and tea (sophie), cakes ( Julie)

17.30-20. Mobilisation
17.30- 18 Development of Babels in Nordic countries, Nordic working group ( Sophie, Graziela, Rodrigo?)
18-19.00 Criterias of mobilisation and needs
19-20 Babel´s present and future - Given the strong Turkish and Easter European presence in the Forum, how to prepare for the Forum´s path towards the East. ( Does someone want to prepare the discussion around that issue?)

EVENING: PArty at my place or at the office

Sunday 9am-3pm

9-12 Mobilisation/Selection/Programme
Main targets of mobilisation? Mobilisation Process?
- Mobilisation of volunteers outside the Sweden: criteria of mobilisation
- Mobilisation of volunteers from Sweden: criteria of mobilisation: what for volunteers who do not feel skilled enough to interpret ? Could they be oriented towards translation? room coordinating? Liaison interpreting in workshops?, etc.
-How to increase Babels presence in Nordic countries,
contacts with Universities, NGOs, refugge centres and
interpreting centres.
- Babel´s present and future - Given the strong
Turkish and Easter European presence in the Forum, how
to prepare for the Forum´s path towards the East.

How to use the Sitprep DVD in the mobilisation process and in orienting interpreters? Selection methodologies?

12-13 Lunch Break

13-15 Babels Budget
What does Babels need financially to handle the project?
- Pre-ESF budget for small meetings until the ESF
- Budget for the ESF
- Post-budget for debrief
Should Babels have autonomy over its budget? Should the ESF deal with the budget? Mixed solution?
How Babels can be provided those means?
- Malmö...
- For what specific things can the Babels London ESF Knowledge Transmission Fund be used?

Sophie's Proposal:
Sunday 9am-3pm
9-10.30 Mobilisation and working tools
10.30-11.30 Selection criterias (?)
11.30-12.00 transport and accomodation (Sophie and if possible Francisco)

12 -13 Lunch Break

13-15 Babels Budget
13-14 Proposal ( I have a preliminary budget, it can be a start for the discussion) should I ask Francisco( fundraising guy!) to participate?
- Pre-ESF budget for small meetings until the ESF
- Budget for the ESF
Post-budget for debrief
For what specific things can the Babels London ESF Knowledge Transmission Fund be used?

14-15 Should Babels have autonomy over its budget? Should the ESF deal with the budget? Mixed solution?
How Babels can be provided those means?
- Malmö...

15- Pick nick in the people's park, the ESF's heart, with music...
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